June3, 1990 June 1, 1996
ARTICLE I: NAME, NATURE, AND PURPOSE
- Section 1:
|
- Name
|
- The name of this organization shall be the
MIDWEST CITY LACROSSE CONFERENCE, hereinafter referred to as
the MCLC.
|
- Section 2:
|
- Nature
|
- The MCLC shall be an association of MIDWEST
CLUB LACROSSE ASSOCIATION (MCLA) member teams who wish to ally
themselves with the purpose of the MCLC. The MCLC is a subordinate
division of the MCLA, therefore, except where otherwise specified,
the MCLA Constitution shall have priority over MCLC charter
documents. MCLA By-Laws shall have priority only over issues
not addressed by the MCLC charter documents.
|
- Section 3:
|
- Purpose
|
- It shall be the purpose of the MCLC to unite
all of the highest caliber amateur field lacrosse clubs in the
general area of the Midwest into a single group which annually
competes in a common regular season and season-ending playoff
tournament to deter-mine a single, and undisputed "Midwest
Club Lacrosse Champion".
|
[Return to Top]
ARTICLE II: MEMBERSHIP
| Section 1: |
Maintaining "Membership
in Good Standing" |
Every MCLC member club agrees
to:
- Properly maintain its membership of the MCLA.
- Pay the annual MCLC dues as set forth in the
Rules and Regulations.
- Participate in every Annual Championship Tournament
should it qualify
- Pay the entry fee for every Annual Championship
Tournament in which it participates.
- Assign a Representative to the Board of Representatives
(ARTICLE III)
- Be familiar with, and agree to abide by the
Constitutions, By-Laws, and Rules and Regulations of the MCLC
and MCLA.
|
| Section 2: |
New Member clubs |
To gain membership in the MCLC
an amateur lacrosse club must: a. Be (or become) a member in good
standing of the MCLA. b. Acquire a favorable vote of no less than
two-thirds of a private ballot cast by all of the members of the
Board of Representatives. |
| Section 3: |
Removal of Member clubs |
A member club will be removed
by a vote of no less than two-thirds of a private ballot cast
by all of the members of the Board of Representatives. |
[Return to Top]
ARTICLE III: BOARD OF REPRESENTATIVES
| Section 1: |
Duty of Board of Representatives |
The duty of the Board of Representatives is
to govern the MCLC. |
| Section 2: |
Number of representatives |
The Board of Representatives shall consist
of one Repre-sentative from each member club. It is encouraged,
though not required, that a member club's representative be either
that club's president or other ranking officer. |
| Section 3: |
Term of Representatives |
An individual's term as a Representative shall
be indefinite, ending only when he or she is replaced by that
member club. |
| Section 4: |
Voting Eligibility - "One Club - One
Vote" |
At MCLC meetings each member club will have
one vote which can be cast only by that club's representative. |
| Section 5: |
Duties of Representatives |
It shall be the duty of each member club's Representative
to:
- Attend (or send an alternate to) the Annual
Meeting if his or her club is participating in the Annual Championship
Tournament.
- When his or her club is not participating
in the Annual Championship Tournament, forward proxy votes on
Annual Meeting agenda items to the MCLC Secretary if desired.
- On a weekly basis during the regular season,
promptly forward to the Secretary the results and statistics
of his club's MCLC games.
- See to it that his or her club's responsibilities
as outlined by the MCLC Constitution, Bylaws, and Rules and
Regulations are properly met.
|
[Return to Top]
ARTICLE IV: MEETINGS OF THE BOARD OF REPRESENTATIVES
| Section 1: |
Annual Business Meeting |
There shall be an Annual Business Meeting
which will be held on the weekend of the Annual Championship Tournament
in a location at or near the site of that event. |
| Section 2: |
Attendance Requirement |
All clubs participating in the Annual Championship
Tournament will be required to have their Representatives in attendance
at that year's Annual Meeting. Attendance at the meeting is encouraged
but not required for clubs not participating in the tournament.
The MCLC Secretary will make arrangements for non-attending clubs
to vote by proxy on expected agenda items. |
| Section 3: |
Rules of Order |
The rules of order in Robert's Rules of Order,
Revised, shall govern the MCLC in all cases to which they are
appli-cable and not inconsistent with the MCLC Constitution and
Bylaws. |
| Section 4: |
Passage of Board "decisions" |
A declaration, rule, regulation, or other
active "decision" made by the Board will become "in
effect" and a part of the "Rules and Regulations of
the MCLC" upon approval by a simple majority of a quorum
(Section 5) of Representatives "present" (Section 6). |
| Section 5: |
Quorum |
At all Board meetings, a quorum is achieved
when two-thirds of the total number of Representatives are "present"
as defined in Section 6. |
| Section 6: |
Definition of "present" for the
determination of a majority |
For each vote taken, a Representative is considered
"present" if:
- The Representative is literally in attendance
- even if abstaining on that particular item.
- The Representative has entered a vote by proxy
with the Secretary on that particular item.
|
| Section 7: |
Agenda items |
Agenda items may be submitted to the Secretary
by any Representative on the Board, the Commissioner, Assistant
Commissioner, or any officer of the MCLC at any time. Items submitted
in time for the prepared meeting agenda will normally be discussed
and voted upon before items raised during the course of the meeting.
The following shall be agenda items
in every Annual Meeting:
- Approval of the location for the next Annual
Championship Tournament (ARTICLE VII, Section 3).
- Nomination and election of new MCLC Officers
(ARTICLE V, Section 4).
|
| Section 8: |
Welcome Attendees, Speakers and Guests |
Any individual currently affiliated with a
member club is welcome to attend and participate in MCLC meetings.
Speakers and guests may be invited to general meetings by any
representative by notifying the President. |
| Section 9: |
Special Meetings/Ballots |
Special Meetings may be held at the call of
the President or at the call of the Secretary upon the written
request of two-thirds of the Conference membership. A meeting
may be as simple as a ballot on one issue where member representatives
may place their votes by proxy (by phone, mail, or other) with
the Secretary. |
[Return to Top]
ARTICLE V: OFFICERS
| Section 1: |
Titles |
The Officers of the MCLC shall consist of
President, Vice Presidents - one for each MCLC division [June
5, 1993], Treasurer, Secretary, Commissioner and Assistant Commissioner. |
| Section 2: |
The Executive Committee |
The Executive Committee shall consist of the
President, Vice Presidents, Treasurer, and Secretary. Duties of
the Executive Committee shall be:/FONT>
- Settle disputes between member clubs, especially
where such disputes could result in a forfeit. When such a dispute
cannot be solved by the Committee (perhaps do to deadlock or
conflict of interest), it shall be forwarded to the Commis-sioner
for a binding decision.
- Approve the Assistant Commissioner that will
be appointed by the Commissioner.
|
| Section 3: |
Eligibility |
Anyone currently affiliated with a member
club may hold the office of President, Vice President, Treasurer
and Secretary. Qualified individuals not affiliated with any member
club may hold the offices of Commissioner and Assistant Commissioner. |
| Section 4: |
Election of Officers |
The Officers shall be nominated and elected
as the last item of business at the Annual Meeting. A candidate
is elected by a simple majority of the Representatives "present"
and cons-tituting a quorum (ARTICLE IV; Sections 4, 5, and 6). |
| Section 5: |
Term of Office |
All Officers shall be elected for a one year
term. That term begins upon adjournment of the Annual Meeting
and ends upon adjournment of the following Annual Meeting. |
| Section 6: |
Removal of Officers |
An individual will immediately be removed
from office prior to the end of his or her term upon a two thirds
vote in a special meeting/ballot (ARTICLE IV, Section 9) of all
members of the Board of Representatives. |
| Section 7: |
Duties of the President |
It shall be the duty of the President to:
- Preside at all MCLC meetings.
- With the Executive Committee, help prepare
the agenda for the Annual Meeting.
- Appoint, for Board approval, the Commissioner.
- Appoint, for Board approval, the replacement
of any other officer should any of them be unable to complete
their term.
- See that the MCLC Constitution, Bylaws, and
Rules and Resolutions are abided by.
- See that all rules and regulations of the
MCLC are executed.
- When faced with issues not raised during the
Annual Meeting, nor considered in the MCLC Cons-titution, Bylaws,
or Rules and Resolutions, determine the magnitude of those issues
and/FONT>
- Appropriately deal with those issues by either
- making a unilateral executive decision,
- bringing the Executive Committee to a
decision, or
- calling a special meeting/ballot to obtain
a decision by the Board of representatives.
- Represent the entire MCLC at the MCLA Annual
Meeting.
- Exercise general supervision over the MCLC.
- Perform such other duties that pertain to
the office.
- Exercise above tasks with the intention of
protecting and furthering the interests of the MCLC and its
members.
|
| Section 8: |
Duties of Vice Presidents |
It shall be the duty of the Vice Presidents
to:
- Assume the office of Co-President should the
current President be unable to complete his or her term.
- Assist the President in his duties when called
upon.
- Temporarily perform any of the duties of any
of the other officers if either of them is unable to do so.
- Be responsible for, and enlist assistance
in, the promotion of MCLC lacrosse through newspaper and magazine
write-ups and other media.
- Be co-responsible with the Secretary for the
prompt submis-sion of an annual season wrap-up article to Lacrosse
Magazine. (Tournament directors may actually perform this function,
but officers should still see to it that it is indeed handled.)
- With the Executive Committee help prepare
the agenda for the Annual Meeting.
- Exercise above tasks with the intention of
protecting and furthering the interests of the MCLC and its
members.
|
| Section 9: |
Duties of the Secretary |
It shall be the duty of the Secretary to:
- Keep a record of all minutes of meetings of
the MCLC and of the Executive Committee.
- Properly update the Constitution, Bylaws,
and Rules and Regulations as called for by resolutions passed
in Board meetings - and promptly distribute these changes to
all Representatives, the Commissioner and Assistant Commis-sioner,
and the President of the MCLA.
- Issue all notices from the MCLC to its members.
- With the Executive Committee help prepare
the agenda for the Annual Meeting.
- Keep an up-to-date record of each member club's
Repre-sentative and other club contacts.
- Collect, and keep on file member club rosters
and letters of intent, and forward said rosters to the MCLA
Secretary.
- Collect and keep an accurate record of results
and sta-tistics from all MCLC games.
- Keep an up-to-date record of the current MCLC
standings.
- During the regular season, weekly forward
the current standings and game results to all MCLC member clubs.
- Be Co-responsible with the Vice President
for the prompt submission of a season wrap-up article to Lacrosse
Magazine. (Tournament directors may actually perform this function,
but officers should still see to it that it is indeed handled.)
- Exercise above tasks with the intention of
protecting and furthering the interests of the MCLC and its
members.
|
| Section 10: |
Duties of the Treasurer |
It shall be the duty of the Treasurer to:
- Receive all of the funds of the MCLC and credit
the same to the account of the MCLC.
- Pay all bills of the MCLC less than $50 without
the approval of the President or the Board.
- With the approval of the President, pay all
bills of the MCLC for amounts less than $150 and not pertaining
to the Annual Championship Tournament.
- With the approval of the Board, pay all bills
of the MCLC for amounts greater than $150 and not pertaining
to the Annual Championship Tournament.
- With the Executive Committee help prepare
the agenda for the Annual Meeting.
- Perform the function of Treasurer for the
Annual Cham-pionship Tournament.
- Assist Tournament directors and host club
on matters of budgeting, and accounting.
- Keep a correct account of all moneys received,
disposed of and held for the account of the MCLC and report
with respect thereto to the Annual Meeting and, as may be requested
from time to time, to the President, the Executive Committee,
or the Tournament Directors.
- Exercise above tasks with the intention of
protecting and furthering the interests of the MCLC and its
members.
|
| Section 11: |
A "Tradition" of the Treasurer |
Whereas, the primary use of MCLC funds is
the successful pro-duction of the Annual Championship Tournament
and;
Whereas, the MCLC account is to be
used in the collection and expenditure of funds used in the production
of the Tournament and;
Whereas, one of the duties of the
Treasurer is to act as Treasurer for the Annual Championship Tournament,
then;
As a matter of convenience it should therefore be a "tradition"
but not a requirement that the office of MCLC Treasurer be held
by an individual who is associated with the organization that
will host the Tournament during his or her term of office. |
| Section 12: |
Duties of the Commissioner |
The duties of the Commissioner shall be:
- To understand the Constitution, Bylaws, Rules
and Regu-lations, and general intentions of the MCLC so that
he may properly;
- Settle disputes between member clubs that
are not settled by the Executive Committee.
- To attend the Annual Meeting.
- To vote at Board meetings only when the Board
is deadlocked.
- Appoint, for Executive Committee approval,
the Assistant Commissioner.
|
| Section 13: |
Duties of the Assistant Commissioner |
The duties of the Assistant Commissioner shall
be:
- To understand the Constitution, Bylaws, Rules
and Regu-lations, and general intentions of the MCLC so that
he may properly;
- Assume the position of Commissioner should
the Commissioner be unable to complete his or her term.
- Temporarily perform the duties of the Commissioner
when he or she is unable to do so.
|
| Section 14: |
A "Tradition" of the Commissioner
and Assistant Commissioner |
Whereas, the Commissioner settles major disputes
between member clubs and accordingly is an individual not affiliated
with any member club; and is required to attend the Annual Meeting
then;
It is therefore logical that an individual qualified to
assume the position of Commissioner must be an individual closely
involved in Midwest lacrosse. It shall be a "tradition"
but not a requirement that the Commissioner and Assistant Commissioner
be persons who are high ranking and/or experienced members of
any of the several referee organizations operating in our region.
It would be convenient for such individuals to attend the Annual
Meeting as they would already be in atten-dance at the Tournament
as a participating referee. |
[Return to Top]
ARTICLE VI: USES OF THE MCLC TREASURY ACCOUNT
| Section 1: |
Receiving Account for all payments to the
MCLC |
The Treasury shall be the receiving account
for the following: a. Member clubs' entry fee for the Championship
Tournament. b. Cash payments made by any MCLC general sponsors.
c. Cash payments made by any MCLC Championship Tournament sponsors.
d. Any miscellaneous cash payments to the MCLC. |
| Section 2: |
Source of funds for MCLC expenditures |
The Treasury shall be the source of funds
to pay the following MCLC expenses: a. Costs associated with the
production of the Championship Tournament not directly paid by
any Tournament sponsors. b. Purchase/engraving/maintenance of
the permanent MCLC Championship Trophy. c. Purchase of special
awards (e.g. MVP's, etc.)
Note: Costs incurred over the course
of the regular season (distribution of notices, updates in standings,
etc.; collection of results, statistics, proxy votes, etc.) are
reimbursable from the MCLA treasury. |
[Return to Top]
ARTICLE VII: ANNUAL CHAMPIONSHIP PLAYOFF
TOURNAMENT
The MCLC shall conduct a Championship Tournament
following every regular season in accordance with the following:
| Section 1: |
Midwest Club Champion |
The winner of the Annual Championship Playoff
Tournament shall claim the MCLC Championship. No other member
club shall publicly dispute this title. No other member club shall
make any public claim to any other "Midwest" region
Championship. |
| Section 2: |
Tournament Finance through MCLC Treasury |
All cash transactions related to the production
of the Tour-nament shall be made through the MCLC Treasury (ARTICLE
VI, Section 1 parts b. and d., ARTICLE VI, Section 2 part d.) |
| Section 3: |
Determination of Tournament Location |
The Tournament location shall be approved
by the Board at the Annual Meeting. (i.e. location to be approved
one year in advance) |
| Section 4: |
Host qualifications |
To qualify as a Host for the Annual Championship
Tour-nament, an appropriate organization must arrange for: a.
At least two good quality playing fields. b. A facility adequate
for the site of the Annual Meeting. c. Playing fields and meeting
site within reasonable physical proximity of each other. d. An
adequate sponsorship arrangement which allows for participating
member club entry fees to be kept reasonably low. |
| Section 5: |
Host responsibilities |
The Tournament Host agrees: a. To provide/appoint
Tournament Directors and Producers. b. To recruit necessary ball
retrievers, timekeepers, score-keepers, and etc. |
[Return to Top]
ARTICLE VIII: TROPHIES AND AWARDS
| Section 1: |
Permanent MCLC Championship Trophy |
Each season, the Treasurer shall be responsible
for the engraving of the MCLC Championship Trophy. The Championship
Trophy shall be of stature worthy of its signi-ficance and shall
be properly engraved. The Permanent Championship Trophy shall
be awarded to the Champion immediately upon completion of the
Championship Tournament - however, this permanent trophy will
stay in the possession of the Tournament directors. The MCLC shall
pay for the engraving of the Champion Club's name on the trophy. |
| Section 2: |
Annual MCLC Championship Trophy |
Each season the MCLA provides for trophies
to be awarded to the winners of each of its divisions. As the
MCLC is equivalent to an MCLA "division", the MCLA will
therefore also provide the "take home" trophy for the
MCLC Champions. |
[Return to Top]
ARTICLE IX: AMENDMENTS TO THE CONSTITUTION,
BYLAWS
- The Constitution and Bylaws may be amended
by two-thirds vote of all of the members of Board of Representatives.
Such a vote may be taken at the Annual Meeting or in a special meeting/ballot
(ARTICLE IV, Sec. 8).
[Return to Top]
|